How to convert to apply electronic invoices with tax authority codes

Electronic invoices include electronic invoices with and without tax authority codes. So, what is an electronic invoice with a tax authority code?

Instructions for converting to apply electronic invoices with tax authority codes. (Source: AzTax)

1. What is an electronic invoice with a tax authority code?

According to Point a, Clause 2, Article 3 of Decree 123/2020/ND-CP, an electronic invoice with a tax authority code is an electronic invoice that is assigned a code by the tax authority before the organization or individual selling goods or providing services sends it to the buyer.

The tax authority code on the electronic invoice includes the transaction number, which is a unique series of numbers generated by the tax authority system, and a string of characters encoded by the tax authority based on the seller's information on the invoice.

2. Instructions for converting to apply electronic invoices with tax authority codes

Instructions for converting to apply electronic invoices with tax authority codes according to Article 5 of Circular 78/2021/TT-BTC are as follows:

- Taxpayers who are using electronic invoices without codes and want to switch to using electronic invoices with codes from tax authorities must change the information on using electronic invoices according to the provisions of Article 15 of Decree 123/2020/ND-CP.

- Taxpayers who are subject to using electronic invoices without codes as prescribed in Clause 2, Article 91 of the Law on Tax Administration, if they are identified as having high tax risks as prescribed in Circular 31/2021/TT-BTC and are notified by the tax authority (Form No. 01/TB-KTT Appendix IB issued with Decree 123/2020/ND-CP) about switching to using electronic invoices with codes of the tax authority, must switch to using electronic invoices with codes of the tax authority.

Within ten (10) working days from the date the tax authority issues the notice, the taxpayer must change the information on using electronic invoices (switching from using electronic invoices without codes to electronic invoices with codes of the tax authority) according to the provisions of Article 15 of Decree 123/2020/ND-CP and comply with the notice of the tax authority.

After 12 months from the date of switching to using electronic invoices with tax authority codes, if the taxpayer needs to use electronic invoices without codes:

Taxpayers change information on using electronic invoices according to the provisions of Article 15 of Decree 123/2020/ND-CP, tax authorities shall consider and decide based on the provisions of Clause 2, Article 91 of the Law on Tax Administration and the provisions of Circular 31/2021/TT-BTC.

3. Instructions for creating electronic invoices with tax authority codes

Instructions for creating electronic invoices with tax authority codes according to Article 17 of Decree 123/2020/ND-CP are as follows:

* Create electronic invoices with tax authority codes:

- Enterprises, economic organizations, other organizations, business households and individuals subject to Clause 1, Article 14 of Decree 123/2020/ND-CP, if accessing the General Department of Taxation's Electronic Information Portal to create invoices, must use the account granted upon registration to perform:

+ Create invoices for selling goods and providing services.

+ Sign the created invoices and send the invoices to the tax authority for code issuance.

- Enterprises, economic organizations, other organizations, households and business individuals using electronic invoices with tax authority codes through electronic invoice service providers must access the electronic information page of the electronic invoice service provider or use the unit's electronic invoice software to perform:

+ Create invoices for selling goods and providing services.

+ Sign the created invoices and send the invoices through the electronic invoice service provider for the tax authority to issue a code.

* Invoice code level:

- Invoices issued with codes by tax authorities must ensure:

+ Full content of electronic invoices according to regulations in Article 10 of Decree 123/2020/ND-CP.

+ Correct format of electronic invoices as prescribed in Article 12 of Decree 123/2020/ND-CP.

+ Correct registration information as prescribed in Article 15 of Decree 123/2020/ND-CP.

+ Not subject to the case of stopping using electronic invoices with tax authority codes as prescribed in Clause 1, Article 16 of Decree 123/2020/ND-CP.

- The General Department of Taxation's invoice coding system automatically issues invoice codes and returns the invoice coding results to the sender.

* Enterprises, economic organizations, other organizations, households, and individuals doing business selling goods and providing services are responsible for sending electronic invoices that have been assigned codes by tax authorities to buyers.

The method of sending and receiving invoices is carried out according to the agreement between the seller and the buyer, ensuring compliance with the provisions of law on electronic transactions.

Source: https://baoquocte.vn/cach-chuyen-doi-ap-dung-hoa-don-dien-tu-co-ma-cua-co-quan-thue-229528.html