Prepare procedures and things to know when sending goods to the US

What documents are required to ship to the US?

1. Why do you need to understand the procedures for sending goods to the US?

The United States is one of the world's largest consumer markets and has strict regulations. Therefore, understanding the procedures for shipping goods to the US is extremely important for many reasons:

• U.S. Customs and Border Protection (CBP) implements a rigorous cargo inspection system to ensure national security and protect consumers.
• Incorrect shipments may be held, destroyed or returned.
• Not only does it reduce risk and time loss, but it also creates significant financial losses.
• Without a clear understanding of the laws and procedures, shippers may face administrative penalties for serious violations of US import regulations.
• Optimize the shipping process, avoid unnecessary costs and ensure goods reach the recipient on time.

2. Documents needed when sending goods to the US

In this section, we will go into detail about the required documents, how to declare accurate package information, and the necessary information about the sender and recipient to ensure a smooth, trouble-free customs clearance process.

Required documents

When shipping to the US, there are some documents that you must prepare:

• Commercial Invoice : full description of goods, quantity, unit price, total shipment value, delivery terms (Incoterms), sender and recipient information.
• Packing List : number of packages, size, weight, and packaging method.
• Transport document: is a transport contract between the sender and the transport company depending on the mode of transport.
• Import license: is a license from the FDA (Food and Drug Administration), FCC (Federal Communications Commission), or USDA (United States Department of Agriculture) for special items such as pharmaceuticals, food, electronic equipment, etc.
• Certificate of origin (C/O): confirms the origin of the product.

Package information

Providing complete and accurate information about your shipment is essential to ensure a smooth customs clearance process:

• Product name: clearly state the product name in English, accurately describe the function, use and characteristics of the product.
• Quantity: state the quantity of each item in the shipment, using appropriate units of measurement (piece, set, kg, litre...).
• Value : truthfully declare the actual value of the goods to calculate the correct import duty. False declarations can result in serious penalties.
• HS (Harmonized System) code: this code determines the import tax rate and control regulations applicable to that product, avoiding tax and legal issues.

Provide full product name, quantity, value,...

Sender & Recipient Information

Complete and accurate contact information of both the sender and recipient is an indispensable element in the international shipping process:

• Sender information: full name, address, contact phone number and email. If the sender is a business, the company name and tax code must be included.
• Recipient information: full name, detailed address in the US, phone number and email for contact when necessary. If the recipient is a business, please clearly state the company name and tax ID number.

3. Regulations on goods allowed to be sent to the US

When preparing to ship goods to the US, you need to clearly understand the regulations on goods allowed to be imported into this country.

• Goods must be legal and not on prohibited lists such as: independent lithium batteries, flammable and explosive substances, drugs, weapons, signal jamming devices, certain protected wildlife species, counterfeit products that infringe copyright, and items prohibited from import under US law.
• For food, there must be additional labels, accompanying paperwork, and compliance with FDA regulations, English nutrition labels, ingredients, allergy warnings, and manufacturing information.
• Cosmetics must fully declare ingredients, comply with labeling regulations, and must be manufactured according to GMP (Good Manufacturing Practice) standards.
• Electronics must meet Federal Communications Commission (FCC) standards.
• Textiles must have labels stating fabric composition and washing instructions, and children's toys must comply with Consumer Product Safety Commission (CPSC) safety standards.

4. Sending goods to the US at Quy Nam, you don't need to know much about the procedures.

Quy Nam provides comprehensive shipping solutions from Vietnam to the US, helping customers not to worry about complicated procedures. With a team of experts experienced in the field of international logistics, Quy Nam will support you throughout the entire shipping process. When using Quy Nam's services, you will get:

• Advice on preparing necessary documents, handling complex customs procedures, helping to minimize the risk of goods being detained or fined due to errors in the declaration process.
• Packing goods according to standards.
• Declare accurate information. Our team of experts will represent you.
• Provide shipment tracking service, helping you know the status and location of goods during the shipping process.

Quy Nam supports 100% of procedures when you send goods to the US.

Understanding the procedures and regulations when shipping to the US is extremely important to ensure that your goods are transported safely and legally. Although this process can be complicated, with the support of professional shipping units such as Quy Nam , you can rest assured that your goods will reach the recipient quickly and efficiently. Always stay updated on the latest US customs regulations to ensure the shipping process goes smoothly.

Source: https://baocantho.com.vn/chuan-bi-thu-tuc-va-nhung-dieu-can-biet-khi-gui-hang-di-my-a185709.html