Practical benefits of digitizing civil registry data.
Digitizing civil registry data facilitates easy storage and preservation of information, while minimizing the risk of physical damage such as fire, mold, or loss of documents. Compared to traditional management methods, digitization significantly saves storage space, costs, and human resources, especially in the context of the increasing volume of civil registry records each year.
Furthermore, the digitized data system allows administrators to quickly and accurately search and process information. Instead of manually sifting through thousands of documents, now, with just a few clicks on a computer, the necessary information can be retrieved instantly. This not only reduces the workload for civil registry officials but also shortens the time required to process administrative procedures for citizens.
For citizens, the digitization of civil registration data offers tremendous convenience. Instead of having to go directly to administrative agencies to carry out procedures such as birth registration, marriage registration, or death registration, people can easily access information and complete procedures online remotely. This not only saves time and travel costs but also enhances transparency in the process of handling administrative procedures.
Over 65 million civil registry records have been digitized.
Digitizing civil registration data is a complex process, involving the collection, classification, capture, and creation of data from paper civil registration books for updating into the Civil Registration and Management Information System. This is a crucial step in building a nationwide electronic civil registration database, ensuring consistency and efficiency in information management.
Currently, over 65 million civil registration records have been digitized, marking a significant milestone in the modernization of the administrative management system. The digitized data is connected and synchronized bidirectionally with the national population database. This process not only facilitates cross-referencing, verification, and updating of information but also ensures accuracy and consistency across systems.
Once the national electronic civil registry database is completed and operating uniformly, civil registration and management agencies can easily search and access information from the system. This helps reduce the workload for civil registration officials and improves the efficiency of administrative procedures. With this system, procedures such as birth registration, marriage registration, and death registration can not only be carried out quickly but also online, providing maximum convenience for citizens.
Synchronization and integration: Key elements in digitalization.
One of the key features of digitizing civil registration data is the ability to synchronize and integrate information between database systems. Digitized civil registration data will be shared and updated with the national population database, ensuring the information is always accurate and up-to-date. This connection not only supports management but also enables government agencies to effectively utilize the information for management and socio-economic development goals.
Furthermore, integrating electronic civil registration data with other digital platforms such as electronic identification and authentication systems, social insurance systems, and online public services opens up many new opportunities. Citizens can use a single account to access and perform various services, from registering civil status and obtaining citizen identity cards to looking up social insurance information and personal property.
Despite achieving many positive results, the process of digitizing civil registration data still faces numerous challenges. One of the major issues is the enormous volume of data that needs to be digitized, requiring significant investment in technology, human resources, and funding. Furthermore, ensuring the accuracy and security of digitized data is also a crucial requirement, especially since civil registration information relates to the legal rights and obligations of citizens.
To overcome these challenges, close coordination among government agencies, from central to local levels, is needed in the deployment and operation of the system. In addition, investment in advanced technologies such as artificial intelligence (AI) and machine learning is necessary to automate digitization processes, while also strengthening training and capacity building for civil registration staff.
Digitizing civil registration data is not only a strategic step in the national digital transformation journey but also brings practical benefits to both citizens and state management agencies. It is a crucial foundation for building an e- government , improving administrative efficiency, and enhancing the quality of public services. With continuous investment and effort, the digitization of civil registration data promises to continue bringing many benefits, contributing to the sustainable development of the country in the digital age.
Source: https://mic.gov.vn/so-hoa-du-lieu-ho-tich-tien-ich-cho-nguoi-dan-197241231104251034.htm
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