FPT donates digital document management and digitization software to 34 provinces and cities

FPT Corporation donated digital document management software and document digitization software to 34 provinces and cities nationwide to promote digital transformation of the document and archive sector, accelerating the completion of the sector's goals according to Resolution 57-NQ/TW from central to local levels.

FPT presented FPT iSOMA document digitization software to representatives of 15 northern provinces. (Photo: FPT)

The awarding ceremony took place at a series of conferences to answer questions about documents and archives when operating two-level local governments and transfer digital archive management software organized by the State Records and Archives Department from September 18-26.

Speaking at the northern event on September 18, Mr. Dang Thanh Tung, Director of the State Records and Archives Department, emphasized: “The records and archives sector is inherently associated with documents and artifacts. In the context of the entire Party and Government promoting the implementation of Resolution 57-NQ/TW, digital transformation and technology application are mandatory, there is no other way.

This is both an unprecedented opportunity and a huge challenge, requiring the entire industry to act faster and more decisively, coordinating with technology units to convert all traditional storage into digital storage, building a modern shared data platform, serving the country's development.

Vietnam's archives industry is entering phase II of digital transformation with the immediate task of completing the digitization of 30% of processed documents to lay the foundation for reaching 100% before December 31, 2026.

The storage software will be transferred by the National Records and Archives Department to localities to be ready to connect to the national digital storage platform (Photo: CVTLT)

Delegates shared and discussed the difficulties and problems encountered in the process of digital transformation of document and archive activities in localities when operating 2-level local governments. In particular, the processing and editing of records and documents after the merger is facing great challenges, with the number of records reaching hundreds of thousands of meters of documents/province.

Regarding the issues discussed, the leaders of the State Records and Archives Department affirmed that they will accompany localities on guidance documents, procedures, implementation methods and specific technological solutions to comprehensively resolve the problem.

The State Records and Archives Department has transferred the Digital Archives Management Software to provinces and cities to deploy, install and operate on local IT infrastructure. This is a comprehensive national archive system built by FPT, using modern core technology to ensure long-term, safe and scalable storage. This platform helps manage the entire life cycle of records, while creating a standard for data connection between the central and local levels.

Understanding the difficulties in the digitization problem, FPT directly donated the FPT iSOMA document digitization software to local archives. The solution has been evaluated, tested and confirmed by the State Records and Archives Department to meet the requirements and standards of digitization and archiving.

FPT iSOMA is a technological solution that helps convert paper documents into digital documents that comply with the data structure prescribed in Circular No. 05/2025/TT-BNV. Specifically, the software supports scanning paper documents (such as administrative records, archives), cleaning images, recognizing characters (OCR), checking content and packaging them into complete digital data.

After processing, these digital documents are directly entered into the National Digital Archive Platform, helping to save time, increase accuracy and ensure security in storage.

FPT iSOMA document digitization software has been deployed in many large-scale, highly complex projects. (Photo: FPT).

The application of FPT iSOMA not only helps local archives easily digitize hundreds of thousands of pages of documents, but also ensures that documents are standardized, easy to search, easy to use and ready to serve state management, people and businesses. This is an important part in realizing the digital transformation goals according to the Government's orientation in Resolutions 57-NQ/TW, 71/NQ-CP and 214/NQ-CP.

iSOMA document digitization software has been deployed in many provinces and cities and has gradually proven its effectiveness in large digitization projects such as archiving Han Nom woodblocks or administrative records. Local representatives assessed that this software helps to significantly reduce manual work, improve management efficiency and increase transparency in archiving work.

FPT has accompanied the State Records and Archives Department from building the legal framework to creating a technology platform and implementing it in practice. During the legal phase, FPT participated in contributing ideas and providing technical arguments in the process of forming the Law on Electronic Archives 2024.

In the coming time, FPT will continue to coordinate with the State Records and Archives Department to expand implementation, improve digitalization capacity, standardize data and exploit document values, contributing to the construction of digital government, digital society and digital economy in Vietnam.

LAM THAO

Source: https://nhandan.vn/fpt-tang-phan-mem-quan-ly-tai-lieu-luu-tru-so-va-so-hoa-tai-lieu-cho-34-tinh-thanh-pho-post909123.html