9 useful ChatGPT commands for office workers.

From writing emails and summarizing reports to outlining presentations, ChatGPT is a valuable tool for office workers in their daily work situations.

VietNamNet•17/07/2025

Without needing a deep understanding of technology or sophisticated terminology, users can effectively utilize ChatGPT – a popular artificial intelligence tool – for real-world workplace situations.

With its advantages of fast response and flexible language processing, ChatGPT is becoming a reliable "virtual assistant" for tasks such as summarizing text, writing emails, organizing to-do lists, or finding writing ideas.

Here are 9 simple and effective ChatGPT commands for office workers, especially those new to AI:

Text summary

When needing to quickly process a long report, users can upload the document and enter the command: "Summarize the following content in 300 words." The tool will extract the main points, saving reading time.

However, it is necessary to double-check the information and results before using it in external communication because ChatGPT is not always accurate.

MIT AIproductivity 01.jpg — ChatGPT is a powerful tool for increasing productivity in office workers. Photo: MIT

Write polite and professional emails.

With the prompt "Help me write a professional email to remind you of an appointment," ChatGPT can suggest a suitable email structure based on your specific goals.

You should include your initial email address, provide more information about who will receive the email, or submit a draft so ChatGPT can suggest edits.

Overwork

When feeling overwhelmed, users can enter a to-do list and request that it be prioritized.

A common command is: "I have too much to do, please help me prioritize." Provide ChatGPT with a list of tasks for the chatbot to suggest.

Guide to reducing stress

While not a replacement for healthcare professionals, ChatGPT can still help users calm their minds with simple breathing exercises if asked, "I'm feeling anxious, can you guide me through a step-by-step breathing exercise?"

Prepare for the meeting.

For requests like "I need to create an agenda for a quarterly planning meeting," ChatGPT can assist in creating an outline, suggesting discussion questions, or providing content within a given timeframe.

Salary negotiation

Users can "rehearse" important dialogues by role-playing, for example: "You play the manager; I will propose a raise."

By practicing beforehand, you will gain more confidence and identify any inconsistencies in your proposal.

Creative content outline

For blog posts or social media posts, a reminder like "Outline suggestion for topic A for audience B, friendly tone" can help overcome the fear of starting from scratch.

You should provide more details so ChatGPT can create a more effective outline. You could add the statement: "Is there anything else you need to know to help me?"

Name your products and services.

ChatGPT can also act as a "name generator" if asked to suggest names for products, projects, or campaigns.

The command is: "I need a name for this (project/report/initiative). Can you provide me with 10 suitable creative options?"

Learn new knowledge

The command is: “ I need to explain (the topic) to a complete beginner. Can you explain it simply without omitting the most important points?”

This is the perfect command for preparing tutorials for beginners, especially on a topic you're truly knowledgeable about but don't know how to best convey to those who are completely unfamiliar with it.

You can absolutely use the ChatGPT commands mentioned above for any AI assistant such as Google Gemini, Grok, etc. Each chatbot will have a different style and results for you to compare and choose from.

(According to TechRadar)