Each student will have a lifetime learning record number.

The Ministry of Education and Training plans to create a unique digital academic record for each student, linked to a lifelong learning record code.

The Ministry of Education and Training has recently released a draft circular regulating the management and use of digital student records in general education institutions and continuing education institutions.

It is expected that each student will have a unique academic transcript linked to a lifelong learning record number.

PHOTO: Ministry of Education

Accordingly, the draft regulations stipulate that each student will be assigned a unique digital academic record linked to their lifelong learning record number. The data used to create the digital academic record must be verified, cross-referenced, and authenticated from the student's records, identification data, and educational management data of the educational institution.

Digital academic transcripts are officially used after the completion of data verification, authentication, and digital signing . Digital signing is performed by authorized individuals and educational institutions; this includes steps such as data completion, verification, comparison, confirmation, individual digital signature , institution digital signature , and updating the digital signing status on the system.

Each time a digital school record is issued, the electronic version or electronic extract must be recorded in the system, ensuring that it can be checked, verified, and traced back to its origin.

According to the draft, digital school records will be used in activities such as transferring schools, enrollment, confirming academic results and conduct, assessing program completion, determining promotion to the next grade, issuing electronic copies, extracting and verifying academic information, carrying out administrative procedures, and serving educational management .

The draft regulations stipulate that students are entitled to access, search, and utilize their digital academic records; they can request educational institutions to check and correct data when errors are discovered; and they can legally use their digital academic records in transactions, administrative procedures, and other activities as prescribed.

Parents or guardians of minor students can view their child's digital academic record, monitor their academic performance and conduct, and request data verification when deemed appropriate.

Connecting and sharing data on digital platforms.

The draft clearly states that digital academic transcript data at educational institutions must be connected and synchronized with the national database on education and training according to data and technical standards prescribed by the Ministry of Education and Training; ensuring the ability to integrate and utilize it on the national digital education platform, the National Public Service Portal, the national identification application VNeID, and related information systems when meeting the conditions for connection, authentication, and information security.

The exploitation and sharing of digital school records must be within the proper authority, purpose, and target audience, and only within the scope of necessary data; it must be authenticated, access rights granted, and the sharing and exploitation history recorded.

Digital academic transcript data must be kept secure throughout the entire process of creation, updating, storage, transmission, exploitation, use, and sharing; unauthorized access, modification, deletion, or falsification of data, disclosure, sharing, sale, or unauthorized use of digital academic transcript data; forgery of digital signatures , authentication codes, electronic copies, or electronic extracts of digital academic transcripts are strictly prohibited.

Educational institutions are responsible for organizing the creation, updating, standardization, verification, authentication, digital signing , issuance, storage, exploitation, and use of digital student records; ensuring that the data is complete, accurate, timely, secure, and consistent with student management records.

Source: https://thanhnien.vn/moi-hoc-sinh-se-co-mot-ma-so-ho-so-hoc-tap-suot-doi-185260528160648056.htm