The current state of paper records storage in organizations and businesses shows that finding information when needed is often difficult. Furthermore, if paper records are not properly preserved, they will deteriorate, become damaged, and become moldy, directly affecting human health and polluting the environment.
Not to mention the cost of human resources, as well as wasted space for storage. If technology is applied to management, these problems will be solved; at the same time, it will help improve the space for the using units.
The era of technology development with the Industrial Revolution 4.0 covering all areas of life, the application of information technology to digitization and the construction of modern databases (DBs) is the solution chosen by organizations and businesses to promote reform, improve the efficiency of administrative procedure settlement, provide services to customers and people faster, better, and bring more efficiency to all parties. Specifically, it is necessary to turn the dusty and space-consuming physical warehouses into a "virtual warehouse", a modern, synchronized database with large capacity, smart storage, secure and safe operation management, fast retrieval, easy searching and sharing of information.
Responding to that requirement of organizations and businesses, the VNPT eDiG online archive digitalization platform of the Vietnam Posts and Telecommunications Group is an effective solution, with many benefits such as: Saving space for storing documents and documents; Helping to store and retrieve information anytime, anywhere; Ability to edit and reuse data; Having backup copies for risks that may occur; Overcoming the degradation of original documents; Ensuring data security and integrity.
VNPT eDiG is built to meet Circular No. 02/2019/TT-BNV dated January 24, 2019 of the Minister of Home Affairs stipulating input data standards and requirements for preserving electronic archives, Official Dispatch No. 903/VTLTNN-QLII dated August 21, 2023 of the Department of State Records and Archives guiding the collection and submission of electronic records and archives to the Historical Archives. In addition, the product is oriented to meet the requirements of digital archives and the Digital Archives Document Management System according to the Law on Archives (amended in 2024).
VNPT eDiG is a software system that helps customers convert data from paper records into digital signal data, which can be understood, read and stored by computers in the unit's database. This system is flexibly deployed; easily integrated based on the current status of customers; helps create an open database, easy to search, access and exploit; units can create statistical reports on records, synthesize data extremely quickly. The product development process complies with the software production process, built according to the requirements of the product quality management system TCVN ISO 9001:2022 and the Information Security Standards according to TCVN ISO 27001:2015.
VNPT eDiG helps identify, extract text information and reduce manual data entry; manage stored information with search tools, manage document records conveniently, quickly and accurately. The system supports printing, reading by barcode; helps manage registration for use/borrowing/returning/extending the time of use of paper documents or online documents quickly and conveniently..., well meeting the implementation of document digitization for many different customer groups such as departments, branches, industries, businesses, hospitals...
Along with being able to meet the needs of large customers on a large scale according to the cloud computing model, VNPT eDiG can meet the storage of many levels and types of records - including unidentified records. The system currently has 12 subsystems with 66 functional groups and more than 600 features. With advanced modern technology and many practical utilities, the solution has been honored at the Sao Khue 2020 Grand Awards, Top Technology 4.0 2023 in the field of Digital Transformation Services.
In fact, VNPT eDiG is highly appreciated by users for its outstanding advantages, designed to suit any storage system of different sizes, organizations, and types. Currently, the solution has been deployed for many customer segments from the Central to local levels such as: Central Business Bloc Party Committee, Central Vietnam Farmers' Association, Hau Giang and Vinh Long Provincial Party Committee Offices; Da Nang Department of Foreign Affairs; Cao Bang Department of Home Affairs and Information and Communications; Lai Chau and Soc Trang Department of Information and Communications... At the same time, the system is being piloted for Vietnam Social Security, General Department of Tourism and Hydrometeorology, Department V01 of the Ministry of Public Security , Government Inspectorate, Data Storage Centers of Departments of Home Affairs in provinces and cities, SOE and SME enterprises...
For more information, customers can visit the website vnpt.com.vn or contact the free hotline 18001260.
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