Decisive and innovative approach to cleaning up land data.

Thai Nguyen province is aggressively implementing a 180-day campaign to clean up land data through land registration, cadastral record keeping, and database completion. With the spirit and goal of "accurate, complete, clean, and viable," all levels, from the grassroots to the provincial level, are actively involved, employing innovative and effective methods.

Reviewing and cleaning up land data in Nghia Ta commune (Photo by DUY THAI)

After the merger, Bang Thanh became the largest and most remote commune in Thai Nguyen province. Given its vast area, sparse population, and previously inadequate land management practices, the task of cleaning up land data this time presents even greater challenges for the commune government.

According to Vice Chairman of the People's Committee of Hoang Van Tien commune, to ensure the rapid and accurate implementation of tasks, the commune has promptly reorganized the Task Force, developed a specific plan, and clearly assigned tasks to each member. Overcoming limitations in equipment and technological infrastructure, the task forces go to each village and each house to check, compare, review, and update information.

The spirit of going directly to serve the people is something that the authorities of the highland communes have realized. According to Nguyen Van Hau, Deputy Head of the Economic Department of the People's Committee of Bach Thong commune, the mountainous area has difficult transportation, so the fact that officials go directly to the villages to assist with land procedures has earned the trust and enthusiasm of the people, leading to close cooperation and the quick completion of many procedures. In addition, the commune authorities have also taken advantage of various information channels to disseminate information and guide the people.

Mr. Thach Van Chinh, from Hop Thang village, Bach Thong commune, shared that the commune and village authorities provided detailed information and guidance through the village's common Zalo group. From there, his family independently reviewed the information to promptly coordinate with the commune's task force to supplement and correct it.

In Na Hin village, one of the remote villages of Bach Thong commune, the commune's task force has "stationed" itself at the village's cultural center to welcome and assist residents. When people come to complete procedures, officials guide them through the declaration process and verify documents, thereby speeding up the process and preventing congestion and long waits. With this approach, Bach Thong commune has completed the review and supplementation of information for more than 3,000 plots out of a total of over 9,000 plots of land that have not yet been issued land use right certificates.

According to Ly Anh Than, Vice Chairman of the People's Committee of Ly Anh Than commune, because the commune was established by merging three communes from two former districts, coupled with incomplete land records, difficulties such as overlapping boundaries and missing names and addresses of land users are very common during implementation. To overcome these challenges, we have mobilized the maximum number of qualified staff to support the people, working overtime and going directly to villages and hamlets to resolve issues, with the determination to complete the land data cleanup before October 3rd.

The implementation process in Thai Nguyen province, especially in mountainous, remote, and isolated communes, revealed significant discrepancies and lack of land information after a review. For example, in mountainous communes, discrepancies in boundaries and area are common due to differences between old maps measured manually and paper maps compared to cadastral maps measured with high-precision electronic equipment.

According to information from the Land Registration Office of Thai Nguyen province, discrepancies in land user information are common throughout the province due to the fact that this type of information has been formed over many periods. Much of the information regarding land parcels has changed long ago but has not been corrected or updated. Meanwhile, in many cases, land use boundaries have changed but have not been updated or corrected. This not only creates difficulties in issuing and replacing land use right certificates and cleaning up data, but also leads to overlapping, disputes, and complex lawsuits. This is the main reason for data discrepancies, causing significant difficulties and pressure in terms of time for supplementing, standardizing, and cleaning up land data throughout the province.

To address issues and ensure timely implementation, the Land Registration Office proactively developed procedures to resolve problems, ensuring effectiveness, efficiency, and the interests of the people. Simultaneously, the office reviewed and categorized files early on, clearly separating those eligible for updating and standardization from those requiring verification, processing, and information supplementation. For incomplete files or those with changes over time, the unit cross-referenced information from multiple sources, such as cadastral records stored at the Land Registration Office and its branches, and the People's Committees at the commune level, to supplement any missing information.

In cases of overlapping boundaries or discrepancies in area, coordinate with the People's Committee at the commune level to organize field inspections and supplementary measurements to correct the data accurately before updating it into the database. For cases involving disputes or unclear legal basis, coordinate with the People's Committee at the commune level and relevant agencies to verify and handle the matter according to regulations, temporarily delineating the data area requiring clarification to avoid affecting adjacent land parcels and the progress of the plan implementation.

Furthermore, the office implements centralized, unified, and clear data management with specific regulations, while strengthening data exchange with related sectors such as taxation and justice to ensure timely information sharing between these sectors. The goal is to create an accurate, synchronized, and regularly updated input data system to facilitate the entire process of handling administrative procedures, determining financial obligations, and managing land changes quickly and accurately.

Thanks to the decisive efforts of specialized agencies from the provincial to the commune and ward levels, along with the dedication of grassroots officials who are willing to work overtime and travel long distances, by the beginning of May 2026, Thai Nguyen province had reviewed and cleaned up data for more than 393,250 land parcels. For 511,767 out of 734,308 land parcels with matching land user data against the national population database, the information fields regarding the citizen identification numbers of the land users have been added based on the matching results and integrated into the provincial land database, awaiting synchronization with the national land database. Digital registration declaration forms have been created for 383,008 land parcels managed by the People's Committees of all 92 communes and wards. Data from 209,282 land users was sent to the Administrative Management Department for Social Order (Thai Nguyen Provincial Police) to review cases that had not yet been matched. The total volume completed (at the provincial and commune levels) as of May 8th was 560,412 out of 2,359,444 plots, reaching 23.8% of the plan...

According to Deputy Director of the Department of Agriculture and Environment Kieu Quang Khanh, to ensure effective implementation, the Department recommends that the province allocate funds and resources. At the same time, it requests the Provincial Police to direct and coordinate the collection and supplementation of data for the list of 209,802 land users. The Provincial Land Registration Office will send specialized personnel to provide direct support to communes and wards outside of regular working hours.

TUAN SON and NGOC TU

Source: https://nhandan.vn/quyet-liet-sang-tao-trong-lam-sach-du-lieu-dat-dai-post965754.html