Conditions for cosmetic products to be legally circulated in Vietnam

Conditions on product declaration and production standards for organic cosmetic processing enterprises

For cosmetic products in general, including organic cosmetic processing products, the prerequisite for being allowed to circulate is to declare the product at the Drug Administration Department or the Department of Health in accordance with the provisions of Circular 06/2011/TT-BYT. The declaration dossier includes:

Cosmetic product declaration form in accordance with prescribed form.
Detailed ingredient formula, with percentage of each ingredient.

Product labels comply with labeling standards.
Valid authorization letter from the manufacturer (in case of imported or manufactured products).
Certificate of Free Sale (CFS) for imported products.
For organic cosmetic processing units, the production facility must meet CGMP standards (good manufacturing practices for cosmetics). The processing contract must clearly stipulate the responsibility for quality and origin of raw materials, especially for organic products, it is necessary to prove the origin of raw materials and the process meets organic standards. Products can only be circulated when they have a receipt number for the declaration form from the competent authority.

Enterprises should note that any changes to formula, packaging, or product name must be re-declared. In addition, it is mandatory to keep product safety records to serve the post-inspection work of the authorities.

Conditions for product circulation in the service of processing face cream and skin care cosmetics

For processed face cream products and skin care cosmetics, the conditions for legal circulation include:

Products must be manufactured at a facility with a certificate of eligibility for cosmetic production or a processing contract signed with a factory that meets CGMP standards.

The declaration dossier must be prepared completely and accurately, ensuring the correct ingredients and uses are allowed to be recorded according to regulations. In particular, it is not allowed to label or advertise face cream products with uses beyond cosmetic properties, for example "treating melasma", "treating acne", "treating diseases".
Products must comply with regulations on cosmetic labeling: product name, name and address of responsible enterprise, ingredients, uses, instructions for use, date of manufacture, expiry date and warnings (if any).

Businesses operating in the field of face cream processing need to pay attention to protecting product formulas, avoiding intellectual property disputes and ensuring quality according to declared records.

Some other legal notes when bringing cosmetics to market

In addition to the conditions of publication and production, businesses need to pay attention to the following legal issues:

If advertising a product, it is mandatory to obtain a certificate of advertising content from the Department of Health or the Ministry of Health . Advertising content must be truthful, not misleading, and not use prohibited words.

If the product collects user data via website or app, it must comply with Decree 13/2023/ND-CP on personal data protection.

Enterprises need to prepare and fully store processing contracts, packaging design contracts, testing records and related legal documents to meet post-inspection requirements or handle disputes when incidents occur.

Conclude

If you need a product declaration form, a processing contract or detailed legal advice, please contact a reputable consulting unit or a specialized lawyer for full and accurate support.

Source: https://baocantho.com.vn/dieu-kien-de-san-pham-my-pham-duoc-phep-luu-hanh-hop-phap-tai-viet-nam-a187813.html