The Ministry of Transport issued Circular 42/2023/TT-BGTVT amending and supplementing a number of articles of Circular 13/2019/TT-BGTVT and Circular 41/2020/TT-BGTVT amending and supplementing a number of articles of Circular 13/2019/TT-BGTVT detailing the Vietnam Aviation Security Program and aviation security quality control.
Specifically, Circular 42/2023/TT-BGTVT amends Appendix XIV issued with Circular 13/2019/TT-BGTVT on personal information when traveling by plane; personal documents, tickets, boarding passes as follows:
First, personal documents.
When checking in for international flights, passengers must present one of the following documents: Passport or travel document or other documents valid for entry and exit as prescribed by law such as separate visa, permanent residence card, temporary residence card, citizen identification card (if Vietnam and the relevant country have signed an international treaty or agreement allowing citizens of the signatory countries to use citizen identification cards instead of passports in each other's territories)... (hereinafter referred to as documents valid for entry and exit as prescribed); in case a child does not have his/her own passport, the full name, date of birth and photo of the child must be recorded and pasted into the passport of the legal representative, including: biological father, biological mother, adoptive father, adoptive mother or guardian.
Passengers aged 14 years or older, when checking in for domestic flights, must present one of the following documents or electronic data of equivalent legal value: For passengers with foreign nationality: Passport (with the most recent entry verification stamp) or international travel documents (with the most recent entry verification stamp) and documents related to residence in Vietnam (visa, permanent residence card, temporary residence card, APEC business travel card) except in cases of visa exemption; diplomatic identity card issued by the Ministry of Foreign Affairs to members of diplomatic missions, consular offices, representative offices of international organizations; car and motorbike driving license; long-term airport and seaport security control card; identification card of Vietnamese airlines; Level 2 electronic identification account of passengers. In case the passenger loses his/her passport, there must be an official dispatch from the diplomatic or consular agency of the country of the passenger's nationality or an official dispatch from the foreign affairs department (with confirmation from the local police agency where the passenger lost his/her passport) confirming the passenger's identity and the loss of the passport, with a photo and a seal. The official dispatch or official dispatch is valid for 30 days from the date of confirmation.
For passengers with Vietnamese nationality, they must present one of the following documents: Passport or travel document, separate visa, permanent residence card, temporary residence card, identity card, citizen identification card; identification card, certificate of the people's police, people's army; National Assembly Delegate card; Party membership card; Journalist card; car or motorbike driving license; card of the National Civil Aviation Security Committee; long-term airport security control card; identification card of Vietnamese airlines; Level 2 electronic identification account of passengers; Identity confirmation paper certified by the police agency (the confirmation paper must contain the following information: certifying agency, certifying person; date, month, year of confirmation; full name, date of birth, gender, permanent residence of the person being confirmed; reason for confirmation. The confirmation paper must have a photo attached, be stamped and is only valid for 30 days from the date of confirmation); a certificate from a competent authority certifying that the passenger has just completed serving a sentence.
Passengers with Vietnamese nationality from 14 years old to over 14 years old for no more than 20 days can use the same types of travel documents as passengers under 14 years old.
Passengers under 14 years old when checking in for domestic flights must present one of the following documents:
Birth certificate; extract of civil status; extract of birth certificate (extract of birth information); document confirming civil status information; in case of children under 2 months old without a birth certificate, a birth certificate is required; Level 2 electronic identification account of the passenger; personal information of the passenger in the Level 2 electronic identification account of the father, mother or guardian traveling on the same flight.
Certificate of social organization for children being raised by social organization (only valid for 6 months from the date of confirmation).
Identity confirmation paper certified by the police agency (the confirmation paper must contain the following information: certifying agency, certifying person; date of confirmation; full name, date of birth, gender, permanent residence of the person being confirmed; reason for confirmation. The confirmation paper is valid for 30 days from the date of confirmation).
Citizen ID card, national identity card, passport (own passport or with parents' passport).
For passengers who are prisoners, defendants, people being extradited, deported, or deported, when checking in for a flight, they only need to have documents from the competent authority proving the escort; passengers who are escorts must present the documents as prescribed above.
Passenger documents used when traveling by plane as prescribed above must ensure the following conditions: Be original and still valid; or electronic copies with legal value according to regulations; For birth certificates, household registration extracts; birth certificate extracts (birth information extracts); documents confirming household registration information; birth certificates must be originals or certified copies according to regulations of law; or electronic copies with legal value according to regulations; The above documents are not accepted if the documents do not have a photo or the photo is not in accordance with regulations of law, except for birth certificates, birth certificates, household registration extracts; birth certificates; documents confirming household registration information, documents of competent authorities proving the escort.
If it is a level 2 electronic identification account or the passenger's electronic birth certificate, it must be ensured that when presented, the account is operating normally.
At ticket sales points for passengers and check-in procedures and on the airline's website, regulations on personal information that passengers must declare when purchasing airline tickets and personal identification documents of passengers using the airline must be publicly posted.
Second, tickets, boarding passes and passenger personal information
Passenger personal information is part of the contract for the carriage of passengers and baggage by air. The content of passenger personal information is agreed upon in the contract for the carriage of passengers and baggage by air. For domestic flights, the passenger's personal information must include at least: Full name; Date of birth.
Airlines and aviation service providers are only allowed to use passengers' personal information for the purpose of providing aviation services or ensuring aviation security and safety. The use of passengers' personal information for the purpose of providing aviation services or ensuring aviation security and safety must comply with the provisions of the law on personal data protection.
When checking in for a flight, passengers must present their ticket and boarding pass issued by the airline.
Tickets and boarding passes must contain at least the following information: Ticket number or code of each passenger; Passenger's full name; Flight number; Flight route.
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