Carefully prepare the conditions for operating a two-level government.

BAC GIANG - On the morning of June 20, at Bac Giang ward (a new administrative unit after merging the wards: Hoang Van Thu, Ngo Quyen, Tran Phu, Tho Xuong, Xuong Giang, Dinh Ke, Dinh Tri of Bac Giang city today), the People's Committee of Bac Giang province and the People's Committee of Bac Ninh province jointly organized a conference to disseminate and deploy tasks to operate and test the two-level local government system of the new Bac Ninh province.

Báo Bắc Giang•20/06/2025

The conference was held in a combination of in-person and online formats to the newly reorganized wards and communes of the new Bac Ninh province.

Comrades: Nguyen Huong Giang, Mai Son, Dao Quang Khai chaired the conference.

Attending and directing at the main bridge were comrades: Nguyen Huong Giang, Standing Deputy Secretary of the Provincial Party Committee, Chairman of the People's Council of Bac Ninh province; Mai Son, Standing Vice Chairman of the People's Committee of Bac Giang province; Dao Quang Khai, Standing Vice Chairman of the People's Committee of Bac Ninh province.

Also attending were Mr. Vu Tri Hai, Member of the Provincial Party Committee Standing Committee, Secretary of the City Party Committee, Chairman of the Bac Giang City People's Council; leaders of Local Department 1 (Central Organizing Committee), departments and branches of the two provinces and leaders of Bac Giang ward and the new Yen Dung ward. The trial operation was connected online to the remaining new communes and wards in the province.

Delegates attending the meeting of the Standing Committee of the Bac Giang Ward Party Committee.

Pursuant to Resolution No. 1658/NQ-UBTVQH15 dated June 16, 2025 of the National Assembly Standing Committee on the arrangement of commune-level administrative units of Bac Ninh province in 2025, Bac Giang ward was established on the basis of merging 7 wards of the old Bac Giang city including: Tho Xuong, Ngo Quyen, Xuong Giang, Hoang Van Thu, Tran Phu, Dinh Ke and Dinh Tri.

After its establishment, Bac Giang Ward has an area of over 23 km2 (422% of the regulation); the population is 123,000 people (585% of the regulation) and is the central ward with a large population and high population density of the new Bac Ninh province. Bac Giang Ward has 97 residential groups.

Comrade Dang Dinh Hoan, Secretary of the Bac Giang Ward Party Committee chaired the meeting of the Standing Committee of the Ward Party Committee.

In a morning of urgent work, Bac Giang ward conducted a pilot meeting of the Standing Committee of the Bac Giang Ward Party Committee; operated the ward's Public Administration Service Center. At the meeting of the Standing Committee of the Ward Party Committee, the Party Secretary thoroughly grasped the contents that need to be implemented immediately from now until June 30, 2025; the conferences must be held on July 1, 2025; the work contents that need to be implemented to ensure the operation of the Public Administration Service Center to serve people and businesses on July 1, 2025. At the same time, tasks were assigned to the members of the Standing Committee of the Ward Party Committee.

Delegates watched a clip presenting the process of receiving and handling administrative procedures when operating a two-level government.

Bac Giang Ward determined that on July 1, 2025, it will hold 10 conferences to establish the organizational apparatus of the Party Committee, government, and Fatherland Front of the ward and issue documents and plans to implement the socio-economic development tasks in 2025. At the conference, delegates discussed and contributed opinions.

On that basis, comrade Dang Dinh Hoan, current Chairman of the People's Committee of Bac Giang city, was appointed by the Standing Committee of the Provincial Party Committee to hold the position of Secretary of the Party Committee of Bac Giang ward, concluding the conference. He requested that cadres and civil servants proactively study to grasp the documents on administrative unit arrangement of the Central Executive Committee, the National Assembly, the Government; ministries, branches of the Central and the province; new legal documents on local government organization, decentralization of tasks to the commune level. The Party Committee, People's Council, People's Committee, Fatherland Front Committee and socio-political organizations of the ward must register the unit's seal sample. Make a list of agencies, units and individuals requesting the Department of Science and Technology to create an account to manage and operate operations (Document Management System) for specialized agencies and support agencies of the ward. At the same time, make a list of agencies, units, and individuals requesting the province and the Government Cipher Committee to provide digital signatures to specialized agencies, assist the Party Committee, the Political Center, the Vietnam Fatherland Front Committee, and socio-political organizations.

Focus on preparing well the facilities, office, office and working equipment. Review and make a list, hand over all files and documents of unfinished work to agencies and units to continue to handle according to decentralization... Tasks to be completed before June 30. Based on the content of the conferences that will take place on July 1, the comrade requested the ward's civil servants and public employees to focus on implementation. Prepare all conditions for the Public Administration Service Center to operate smoothly from July 1.

Delegates watched a clip showing the work processing process on the Administrative Procedure Information System with 3 situations: Receiving documents at the correct location of Bac Giang ward; receiving and processing documents between the commune and the department; receiving documents regardless of the geographical area (from Kinh Bac ward to Bac Giang ward). The process of receiving and issuing documents on the Document Management and Work Operation System.

Comrade Mai Son delivered a concluding speech at the conference.

Concluding the conference, Comrade Mai Son acknowledged the active, thoughtful, and urgent preparation of the locality and related units. He requested the leadership of the 99 communes and wards (new) to proactively meet and assign specific tasks to their unit's staff to study and learn from the sample operation session and draft documents, and plan the meeting scripts on July 1 of Bac Giang ward to prepare the content to present at the meetings of the Party Committee and the commune-level government on July 1, 2025. At the same time, he planned a list of staff participating in resolving and processing on the 3 shared systems of the new province: Administrative Procedure Information System, Document Management and Operation System, Official Email System; send the draft to the Department of Science and Technology of the two provinces.

The comrade assigned the Standing Committee of the Party Committee of Bac Giang Ward to complete the detailed set of documents of the local government meetings at the commune level and send them to the Provincial Party Committee's Organizing Committee and the Department of Home Affairs for appraisal before June 23. Then, they will be sent to other wards and communes in the whole Bac Ninh Province before June 25.

The conference was connected online to the bridges of the remaining new wards and communes of the province.

The departments and branches of Bac Ninh and Bac Giang provinces coordinate and agree to draft relevant decisions. Develop scenarios and organize the trial operation of the three shared software systems mentioned above from June 23 to June 27. Based on that, make preliminary assessments and make timely adjustments to meet smooth operations from July 1.

The provincial People's Committee Office shall publicize the headquarters address and the list of administrative procedures to be received and results returned at the provincial Public Administration Service Centers; the district People's Committee shall publicize the reception location and the list of administrative procedures at the commune-level Public Administration Service Centers before June 25, 2025 to facilitate individuals and organizations to access and carry out procedures from July 1, 2025. Establish and publicize the hotline to receive and process administrative procedures of the province and wards and communes. Focus on resolving unfinished administrative procedures, striving to complete them before June 30. In cases where this is not possible, the entire procedure must be handed over to the new receiving agency or unit.

The Department of Science and Technology of the two provinces maintains a technical support team on-site and via zalo group to provide technical support during the trial operation and the initial period when the two-level government system officially comes into operation. Prepare conditions to fully integrate the province's online public services into the National Public Service Portal on June 30, ensuring technical conditions to close the provincial public service portal interface as directed from July 1.

Immediately after the conference to disseminate the tasks to operate and test the two-level local government system in the new Bac Ninh province, comrade Nguyen Thi Ngoc, current Deputy Chief of Office of the People's Committee of Bac Giang province, said: "As planned, I was assigned by the Standing Committee of the Provincial Party Committee to work in Yen Dung ward, the new Bac Ninh province. Through this conference, I have visualized how the operation will be in the coming time. All documents and procedures are carefully guided. With the consensus of the comrades chairing today's conference, we will convene key personnel, expected personnel, the Standing Committee of the Yen Dung Ward Party Committee to meet on June 21 and assign specific tasks to operate the apparatus smoothly from July 1, absolutely not to interrupt work".

According to Mr. Nguyen Van Phuong, Deputy Director of the Department of Home Affairs of Bac Giang province, based on the Resolution of the Standing Committee of the Provincial Party Committee introducing key positions and proposals from districts, towns and cities, the Department will soon issue a decision to mobilize cadres and civil servants of communes and wards so that the units can operate in accordance with the direction of the province. The Department of Home Affairs has advised the Chairman of the Provincial People's Committee to establish 5 working groups to prepare facilities, hand over documents and other tasks to prepare for the communes and wards to operate in the coming time. The inspection process will incorporate instructions for the wards and communes to perform their tasks well; especially the selection of the central headquarters for public administration services and the arrangement of appropriate personnel.

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