Deploying electronic invoices when retailing gasoline

Customers can get a receipt after purchasing gasoline.

After about 3 years of investing in the petroleum business in Tua Chua district, up to now, the gas station of An Phu Khang Trading and Service Company Limited sells about 400 - 500 liters per day; even on market days, it can sell up to 3 cubic meters. Implementing electronic invoices, the unit encountered many difficulties in infrastructure such as: Equipment, software... Ms. Bui Thi Nga, Director of An Phu Khang Trading and Service Company Limited said: “The company bought the gas station at the end of 2021, but because the machine was of an old generation and not synchronized, it was not possible to install an automatic electronic invoice issuance system and had to replace the electronic board on the station. Although it has not been replaced, the company currently still has 2 types of invoices: One is for units and businesses with large gasoline needs that do not need to pump gasoline through the pump, the company can export and sell the entire truck; the second is for pumping gasoline through the pump, then electronic invoices will be issued via POS code. In reality, not many consumers take invoices because they are mainly people in remote areas who often buy retail. There are days when thousands of invoice codes are issued, but many customers buy little, sometimes only about 20 thousand VND, but if they have a need, we also issue and give full invoices...”.

Similarly, An Loc Dien Bien Company Limited currently has 4 petrol stations in Dien Bien and Muong Nhe districts. According to statistics, all 4 petrol stations sell about 7 - 8m3/day. Since installing electronic invoices, the company has issued about 1,500 invoices per day. Implementing electronic invoices in accordance with regulations has many advantages for management agencies but costs more for units and enterprises trading in petrol. Mr. Nguyen Thanh Binh, Director of An Loc Dien Bien Company Limited, shared: “State-owned petroleum businesses all have time to prepare to conveniently implement electronic invoices; for private enterprises like us, if we just start doing business and have to invest in an electronic invoice issuance system, the investment cost is high. Each gas station increases the cost of 2-3 million/month for paper and invoices, not including the cost of installing equipment and software. On the other hand, the accounting team of the unit also has more work; meanwhile, most customers who buy gasoline do not take invoices because they mainly buy in small quantities…”.

Electronic invoice for retail gasoline purchases of customers.

Implementing the direction of the Prime Minister, the Minister of Finance , the Provincial People's Committee and the General Department of Taxation on resolutely and effectively implementing the issuance of electronic invoices for retail petroleum business activities, up to now, basically petroleum business units and enterprises in the province have completed the installation of equipment and issuance of electronic invoices according to regulations.

Explaining the difficulties related to issuing electronic invoices for each sale, Mr. Duong Duy Bay, Deputy Director of the Provincial Tax Department, said: The difficulties and obstacles of units and enterprises in the process of implementing the application of electronic invoices for petroleum business activities have been shared, propagated, and solutions have been sought by the Provincial Tax Department. Issuing invoices for each sale will have a positive impact on social life, such as: Saving costs and resources; protecting the environment; promoting the development of e-commerce; transforming the way people are served in an automatic direction to reform administrative procedures.

An Loc Dien Bien Company Limited staff issues electronic invoices to customers.

Regarding concerns about requiring gas stations to issue electronic invoices for each sale, causing waste and congestion, the Deputy Director of the Provincial Tax Department emphasized: From the actual implementation in the store system of enterprises across the country, issuing electronic invoices after each sale does not cause waste and does not waste customers' time, ensuring compliance with regulations; easy to store and look up when requested by competent authorities. The reason is that electronic invoices issued by software are performed automatically, the number of issued electronic invoices will be fully stored in electronic form (not printed) at gas stations. In fact, after filling up gas, for customers who need to get an invoice, they will receive an electronic invoice in their email box so that they can check the information. For customers who do not need to get an invoice, the electronic invoice software application system automatically creates an invoice and stores it in electronic form (no need to print it out) and transmits it to the tax authority according to the summary table of electronic invoice data for each item sold during the day...

Every day, the leaders and accountants of An Loc Dien Bien Company Limited check the electronic invoice management software for each sale.

Proper implementation of regulations on issuing invoices for each sale will bring many benefits to both buyers and sellers, so in recent times, the Provincial Tax Department has focused on promoting propaganda and dissemination of legal regulations on electronic invoices. At the same time, it has researched and coordinated with units, functional agencies and qualified electronic invoice service providers to have appropriate, synchronous and effective solutions, and resolutely requested petroleum businesses in the area to implement. The tax authority has notified and mobilized each petroleum business unit in the area to seriously issue electronic invoices after each sale, connecting data with the tax authority is mandatory and in accordance with regulations. Units need to proactively prepare equipment such as: Pumps, pump columns at stores with electronic features, capable of connecting data on the pump column to the computer to create invoices according to regulations... Only then will the implementation of issuing electronic invoices for each sale be effective; helps control invoice issuance, manage revenue and fulfill tax obligations of enterprises easily and accurately. Especially contributing to promoting digital transformation, creating an equal business environment to protect consumer interests.

Source: https://baodienbienphu.com.vn/tin-tuc/kinh-te/216088/trien-khai-hoa-don-dien-tu-khi-ban-le-xang-dau