Instructions for school transfer procedures after merger in Ho Chi Minh City

On July 28, the Department of Education and Training of Ho Chi Minh City issued a document guiding the procedures for transferring schools, re-applying for study, and reserving study results from the 2025-2026 school year.

Accordingly, for students of each level, the Department of Education and Training of Ho Chi Minh City regulates school transfer as follows:

Transfer primary school:

Parents can apply for school transfer for primary school students directly or online at https://chuyentruong.hcm.edu.vn.

Within no more than 3 working days from the date of receipt of the application, the principal of the transfer location must respond to the parents (in case of disagreement, the reason must be clearly stated in the application).

When the transfer school agrees to accept the student, the parent or guardian will submit a transfer application to the school from which the student is transferring. Within no more than 3 working days from the date of receipt of the application, the principal of the school from which the student is transferring is responsible for returning the application to the student.

The school from which the student is transferred guides the completion and validation of the application. The school from which the student is transferred receives and manages the application and arranges classes for the student.

Parents should learn carefully to properly transfer schools.

In particular, for transferring primary schools from abroad to the country or from international schools in the area to public schools, parents must carry out the above procedures. If they agree to accept the student, within no more than 7 working days from the date of receiving the application, the principal of the public primary school will establish a council, organize a survey of the student's level, arrange appropriate classes, issue transcripts, etc.

The transfer student profile includes: Application for transfer; Academic transcript; Information on learning materials, program progress, summary of student training and learning assessment results according to regulations; Individual education plan for students with disabilities (if any).

High school transfer:

According to the Ho Chi Minh City Department of Education and Training, school transfers can only be made at the end of the first semester of the school year or during the summer break. Exceptions regarding time must be considered and decided by the chairman of the People's Committee of the commune, ward, or special zone (for junior high school), or the director of the Department of Education and Training (for high school) of the destination.

Regulations on transferring schools within the city:

The principal of the place of departure checks the transfer recommendation documents. The principal of the place of arrival checks the admission documents. The principal of the school receiving the transferred student accepts the student based on the annual enrollment quota. The principals of the school of arrival and the school of departure need to exchange information on whether they agree or disagree with the student's departure and arrival before signing the transfer and accepting the transfer.

Documents include: Application for school transfer, Transcript (original), School transfer recommendation letter issued by the principal of the school, Valid documents related to the reason for school transfer (if any).

From other provinces and cities in the country transferring schools to Ho Chi Minh City:

For high school students, the principal will check the documents and accept them. For middle school students, the chairman of the People's Committee of the commune, ward, or special zone will check the documents and introduce them to the school.

The application includes: Application for school transfer; Transcript (original); Certificate of admission to the first grade of high school specifying the type of school to be recruited (public or private); Letter of introduction to transfer issued by the principal of the school where the student is going; Letter of introduction to transfer issued by the chairman of the People's Committee of the commune, ward, or special zone (for junior high school level) or the director of the Department of Education (for high school level) where the student is going. If the Department of Education and Training of the place of transfer has delegated the authority to handle administrative procedures to the principal, then a letter of introduction to transfer from the department is not required.

Transferring schools from Ho Chi Minh City to other provinces and cities in the country:

For students studying in high school, the principal receives, checks the documents, and issues a transfer recommendation letter.

For secondary school students, the chairman of the People's Committee of the commune, ward or special zone receives, checks the documents and issues a letter of introduction for transfer.

The dossier includes: Application for school transfer (with acceptance from the transfer school); Transcript (original); Certificate of admission to the first grade of high school specifying the type of school to be recruited (public or private); Letter of introduction to transfer issued by the principal of the school where the student is going (for high school); Letter of introduction to transfer issued by the principal of the secondary school and letter of introduction to transfer issued by the People's Committee of the commune, ward, or special zone where the student is going (for secondary school).

Source: https://cand.com.vn/giao-duc/huong-dan-thu-tuc-chuyen-truong-sau-sap-nhap-tai-tp-ho-chi-minh-i776313/