Illustration: TAN DAT
Therefore, issuing electronic copies of pink books is both a goal and a meaningful change in management methods to ensure transparency and better serve the people.
This is also the core content that the Ho Chi Minh City Institute of Natural Resources and Environment Economics has proposed to the Prime Minister and relevant ministries and branches on the digitization of pink book certificates (land use rights, ownership rights of other assets attached to land) which has received much public attention.
Electronic book: transparent, economical
According to the Ho Chi Minh City Institute of Natural Resources and Environment Economics, digital transformation with pink books is considered a concrete step according to Resolution 57 of the Politburo on breakthroughs in science, technology, innovation and national digital transformation.
Dr. Pham Viet Thuan, director of this institute, said that currently, millions of red books are issued on paper over many periods. People's land adjustment procedures are being carried out manually, working directly at district land registration offices with internal data storage, without comprehensive connectivity.
To complete the procedures, people can wait for weeks to months and sometimes have to go back and forth many times. This not only causes costs, wastes time traveling and waiting for people but also makes it difficult for management agencies to process documents and manage centrally.
Therefore, digital transformation in the land sector is an inevitable trend that cannot be delayed. To meet the comprehensive digital transformation according to the resolution of the Politburo , the natural resources sector needs to convert the entire population's pink books to electronic books.
The goal of the transformation is to create transparency, fairness and convenience. People can operate and track records on the electronic system and will have their procedures processed in just a few minutes or within the day (depending on each procedure) instead of having to wait for many days as at present.
In addition, this centralized and interconnected data source will facilitate state management and serve the management of planning, construction and real estate tax collection when transferring or even avoiding counterfeiting of land use right certificates. This is also in accordance with the provisions of the Land Law.
Hanoi residents line up to do real estate procedures - Photo: Q.THE
How to issue electronic pink book?
Lawyer Bui Quoc Tuan (Ho Chi Minh City Bar Association) said that the issuance of electronic books has a complete legal basis because it has been clearly stipulated in the 2024 Land Law and guiding documents.
Specifically, the 2024 Land Law has specific regulations on the national land information system, including a national land database built to serve state management of land, administrative reform, and digital transformation in the land sector; connecting and sharing data with national databases, databases of ministries, branches, and localities to create a foundation for the development of e-Government, towards digital Government, digital economy, and digital society.
The Land Law stipulates online public services on land provided to organizations and individuals on the network. Electronic transactions on land are carried out electronically. Decree 101/2024 also guides the issuance of pink books by electronic means in cases of first issuance of books and registration of changes.
"Currently, the pink book form has an additional QR code containing related information to serve the needs of accessing and checking real estate, which is one of the means to move towards issuing electronic pink books. When the national information system on construction land is completed, the electronic pink book is just an application, one of the results of digitizing land data.
Similarly, when the time is ripe, paper household registration books will be replaced by electronic household registration books with digital population management methods," said lawyer Tuan.
Regarding the method of issuing electronic pink books, Mr. Thuan said that through identifying each plot of land, each map sheet is then integrated into the citizen identification number of the owner nationwide to manage, establish ownership and issue electronic books (according to the current pink book form) in digital space, on the platform of artificial intelligence (AI) to manage and store data of all information about national resources.
When converting digital to electronic books, people who have integrated their citizen identification cards can view and manage their own use. When necessary, people can print them themselves or ask the ward or commune public administration center to print them with confirmation from the government and can print as many copies as they want.
In case of real estate being traded, mortgaged... then through the notary office or the administrative center of the ward or commune, the content will also be displayed on the electronic book and stored in the digital space about the transaction, mortgage, registration of changes...
Graphics: TAN DAT
Pilot, waiting for system-wide standardization
Associate Professor Dr. Dinh Trong Thinh, an economic expert, said that land management activities have developed strongly in recent years, from planning to data on each land plot, transaction fluctuations, especially in urban areas, so it is very convenient to integrate with citizen identification.
People and businesses will be able to do it very quickly whenever they need to make a pink book or look it up, cutting costs as well as administrative procedures and travel time like before.
However, areas with incomplete data updates or remote areas with large ethnic minority populations need careful study. "If mass deployment is not implemented in practice, it will easily fail. Consideration is needed when important policies affect the majority of people," said Mr. Thinh.
Sharing the same view, Dr. Le Dang Doanh - former director of the Central Institute for Economic Management Research - said that digitalization in land is a common trend of digital economic development; e-Government, but how secure and safe it is for the people... are probably the big questions.
"If people use their citizen identification cards to make transactions or use services such as restaurants and hotels and their information is accidentally leaked, many complications and consequences will occur, and they may encounter fraud later.
To do it successfully nationwide, a pilot should be conducted in a certain area, on that basis, the advantages and disadvantages should be considered, then experience should be drawn to perfect the State's legal regulations to plug loopholes, especially the security aspect because the red book is an asset," said Mr. Doanh.
Professor Dang Hung Vo, a resource management expert, said that before implementing the issuance of electronic red books, it is necessary to do a good job of land data. To digitize in the direction of digital transformation, there must be a very tight, solid, complete, error-free and completely digitized management infrastructure.
"We must actively implement digital transformation with land, to the point where there are no errors because it is the foundation for making electronic pink books," Mr. Vo analyzed.
An officer checks a land and house certificate on the electronic one-stop system for land records management at a district People's Committee in Ho Chi Minh City - Photo: TU TRUNG
There are currently more than 41 million red books - pink books.
To date, more than 41 million certificates have been issued nationwide. Over the years, land and house certificates have changed in color (red, pink) and have different names. Specifically:
* Before July 2014, there was a "Certificate of land use rights" (red book, issued by the Ministry of Natural Resources and Environment), "Certificate of house ownership and land use rights" (pink book, issued by the Ministry of Construction).
* From July 2014, the unified form of paper is "Certificate of land use rights, house ownership rights and other assets attached to land", with a pink cover.
* From August 2024, when the current Land Law takes effect, the unified form of paper will be called "Certificate of land use rights and ownership of assets attached to land", with a pink lotus cover and bronze drum pattern. The book consists of two pages instead of four pages as before, with a QR code on the book.
Mr. MAI VAN PHAN (Deputy Director of the Department of Land Management - Ministry of Agriculture and Environment):
The Ministry is researching electronic pink books.
Regarding the orientation on applying land data to issue electronic land use right certificates and property ownership certificates attached to land, the ministry has issued instructions and is implementing them.
Currently, the ministry has to deal with tens of millions of backlog of issued certificates, so it is coordinating with the Ministry of Public Security to standardize and digitize all issued certificates into the database.
At the same time, the digitalization of certificates is also institutionalized by the Ministry into the 2024 Land Law and guiding documents.
In addition, to apply for electronic certificates, the Ministry also assigned a research unit on electronic certificates. The unit deployed a research group right at the time the 2024 Land Law was submitted to the National Assembly. The group is currently researching to replace the form of the certificate with the paper form.
TS NINH THI HIEN (Head of Ninh Thi Hien Notary Office):
Convenient for management and serving people
The law clearly stipulates "original text" and "original paper document".
Comparing experiences in other countries, the electronic pink book is the original, issued and managed by a state agency.
The State keeps the original and does not give it to the people (land and house owners), but only gives a copy (commonly known as the original - PV) for people to prove their right to use and own the land and house.
Similar to today, the State keeps the original birth and death certificates and only issues copies to people.
In countries that have applied electronic books, the State often uses notary units to provide information for people to conduct transactions. The network of notary units (providing public services) is allowed to access the original data information of the electronic pink book, authenticate real estate information, and certify transactions for people and businesses.
"Managing with electronic pink books will bring many advantages to people and businesses. It will avoid counterfeiting and theft of pink books, make property information transparent, easy to authenticate, convenient for transactions, save printing and storage costs...", Ms. Hien analyzed.
Dong Nai is getting closer to the goal of issuing electronic pink books
Based on land digitization, for nearly 10 years now, Dong Nai has implemented many "non-territorial" procedures related to real estate and is approaching the goal of issuing electronic red books.
Currently, Dong Nai residents have been able to carry out "non-territorial" administrative procedures related to real estate such as viewing planning information, measuring current status, registering mortgages (registering secured transactions), transferring land use rights...
For example, to carry out procedures for mortgaging land use rights or buying and selling real estate, the parties to the transaction only need to go to the one-stop department in any district, Bien Hoa city or provincial public administration center, whichever is closest and most convenient to carry out, regardless of administrative boundaries.
Related processing procedures and processes are circulated by state agencies in the electronic environment.
To do this, since 2006, the province has built a digital database for more than 1.6 million land plots in the whole province on the DONGNAI.LIS application. From there, people can easily install it on their smartphones to look up maps, planning information, legal information of land plots...
By the end of 2024, Dong Nai will coordinate with the Ministry of Public Security to reduce administrative procedures after digitizing land data in the field of residence registration and management and land in the area.
According to the Department of Agriculture and Environment of Dong Nai, up to now, the number of people (management staff) accessing and exploiting information on the DONGNAI.LIS application is 1,300 people; the number of people using the application on Mobile is more than 470,000 people.
The average monthly frequency of processing pink book applications and updating fluctuation information is nearly 29,250 applications (data from January 1 to April 30, 2025).
Source: https://tuoitre.vn/so-hong-dien-tu-bao-gio-20250531085215448.htm
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