Digital age diploma management

GD&TĐ - In recent years, the education sector has made efforts to build an increasingly tight, modern and transparent diploma and certificate management system.

However, the rapid development of technology places higher demands on this work, not only to ensure accuracy, safety, and anti-fraud, but also to create maximum convenience for learners, training institutions, and educational management levels.

Recently, the Ministry of Education and Training announced the draft Circular promulgating the Regulations on diplomas and certificates of the national education system. The highlight is that all the articles in the draft have been amended and supplemented in the direction of regulations to promote the application of technology and digital transformation in the management of diplomas and certificates.

For the first time, the concept of “digital diplomas and certificates” was introduced and regulated for synchronous implementation, simultaneously with the issuance of paper diplomas and certificates. This is an important new point, institutionalizing the requirement for comprehensive digital transformation in education and training, which was emphasized in Resolution No. 71-NQ/TW.

The time for students to receive their diplomas is 30 days for paper diplomas - at least 50% shorter than current regulations. For digital diplomas and certificates, the issuance time is only 5 working days, from the date of the decision to recognize graduation or issue certificates. This time limit is considered necessary and appropriate to ensure the work of reviewing and comparing data in the database of diplomas and certificates.

Currently, many types of personal documents such as driver's licenses, vehicle registration, health insurance cards, and social insurance cards have been integrated into the VNeID identification application, making it more convenient for people to not need to carry paper copies. Many industries and fields are also promoting the application of technology, gradually replacing traditional administrative processes.

In that context, the implementation of digital diplomas and certificates is an indispensable requirement, contributing to the modernization of education management, saving resources, while meeting the requirements of publicity, transparency and being consistent with the national digital transformation roadmap.

The urgency is clearly shown in the Government's Action Program to implement Resolution No. 71-NQ/TW when assigning the Ministry of Education and Training to preside over the completion of the construction of a database of digital transcripts and digital diplomas for learners nationwide according to personal identification codes in 2025.

In fact, the Ministry of Education and Training has proactively taken many steps to prepare for this task. At the fourth meeting of the Government Steering Committee on Science, Technology, Innovation, Digital Transformation and Project 06 (September 24, 2025), Minister of Education and Training Nguyen Kim Son said that there were more than 10 million data records on high school graduation digital diplomas and digital transcripts from primary to high school.

After checking to ensure information security, digital diploma data and digital transcripts will be shared and synchronized to the national population database. More than 10 million learners can view information about high school diplomas and transcripts on VNeID. This is not only a technical step forward, but also a change in management thinking, towards a unified, transparent educational data system, serving learners more and more effectively.

However, it is also necessary to clearly see the prerequisite requirement when implementing is to build a feasible digitalization process, which is tight enough, has a clear legal basis and absolutely does not create loopholes for the legalization of fake diplomas and certificates - a factor considered the biggest challenge in the entire conversion process.

Once that is ensured, the digitization of diplomas and certificates will become an important turning point, contributing to bringing Vietnamese education closer to a transparent, effective and humane digital ecosystem.

Source: https://giaoducthoidai.vn/quan-ly-van-bang-thoi-dai-so-post753821.html