Campaign to “enrich and clean up” land database: Foundation for modern and transparent management

BAC NINH - With the strong direction of the People's Committee of Bac Ninh province, the synchronous and responsible participation of departments, branches and local authorities, the campaign to "enrich and clean" the land database has achieved many outstanding results. Thereby creating a strong shift in standardizing and synchronizing land data, one of the important foundations to promote transparency in management, gradually building e-government, improving the quality of service for people and businesses.

Outstanding results

The campaign was carried out from September 1 to November 30, 2025, in the context of a large volume of documents, high technical requirements and a tight time limit. However, with the proactive spirit and close coordination between the Department of Agriculture and Environment, the Provincial Police, the Land Registration Office and communes and wards, the progress and quality of data updates in the province reached an impressive level.

Bo Ha Commune organizes land information collection for people on holidays.

By December 1, the entire province had cleaned data for 513,422/537,367 cases, reaching 95.5%, the highest level ever. The data enrichment task force achieved many breakthrough results. The entire province reviewed, classified and recorded 684,245 land plots in use that met the criteria of "correct - sufficient - clean - alive"; completed the collection and scanning of 160,787 records/137,598 collectable plots, reaching 116.8%; and successfully updated the VBDLIS land database at a rate of 84.5%.

As one of the leading localities in the province in the campaign to "enrich and clean up" the land database, after 90 peak days, Tan Yen commune exceeded the assigned target with 116%. The work here was carried out with a spirit of urgency, closely following each task. Immediately after receiving the task, the Commune People's Committee established a working group, clearly assigned people and tasks, and organized training to unify the process from collecting, scanning to entering "Form No. 01". The Chairman of the Commune People's Committee directed throughout, creating unity in management, promptly handling problems. According to Mr. Le Anh Tuan, Vice Chairman of the Commune People's Committee, during the implementation process, the commune paid special attention to coordination between the Economic Department, Commune Police, People's Council - People's Committee Office, Center for Public Service Provision, Branch of the Land Registration Office and villages. Grassroots forces such as party secretaries, village chiefs, and community digital technology teams are mobilized to “go to every alley, knock on every door”, grasp each plot of land, and promptly collect documents. Propaganda work is carried out daily through the radio system so that people clearly understand the benefits, thereby proactively cooperating.

One of the factors contributing to the success is that Tan Yen has carefully reviewed and standardized the initial list, especially the old certificates that lacked information, helping to reduce errors when entering data. Although the human resources are thin, the commune officials still have to handle daily administrative procedures; the deployment time coincided with the recovery period from storm No. 11, but the working group flexibly arranged their time, working extra in the evenings and on holidays to ensure progress. Thanks to the drastic and synchronous way of working, the commune collected, scanned and entered 4,514 papers, exceeding the assigned target by nearly 600 papers.

Continue to update and enrich data

In addition to the outstanding results, the campaign also showed many limitations that need to be further overcome. The biggest limitation is the uneven quality of data entry. Some communes and wards still have incorrect form structures, lack of information, duplicate plots or enter incorrect certificate numbers, leading to low update rates. Not to mention, thin human resources, unsynchronized equipment and the impact of natural disasters also strongly affected the campaign's progress. Even when the records were collected, the initial reconciliation process of the Provincial Working Group showed that there were still many problems, when a large number of records had errors or could not find the owner's information, forcing the authorities to spend a lot of time verifying. In addition, there were many cases where the data could not be collected when the property was mortgaged or the owner was absent.

These difficulties helped the units draw valuable lessons for the next phase. In particular, consistent leadership and direction played a decisive role. The review conference on November 21 chaired by Vice Chairman of the Provincial People's Committee Dao Quang Khai was an important highlight, creating pressure and also a driving force for the units to accelerate. In just 10 days after the conference, the update rate to the VBDLIS software increased sharply, showing that timely urging and guidance had a direct impact on the implementation results. The coordination between forces, especially the commune-level land administration, commune police, provincial police and the Land Registration Office helped shorten the process, reduce errors, and improve data accuracy.

Experience from communes that do well shows that if early propaganda is given to each household, clarifying the benefits of providing documents, the rate of document collection is very high. People understand that updating data not only serves management but also protects their own interests. Mr. Nguyen Manh Lan, Deputy Director of the Department of Agriculture and Environment, said: Updating, enriching, and cleaning data does not stop at 90 days of the campaign. After the campaign ends, wards and communes continue to focus on correcting, supplementing, and completing the volume of input in Form No. 01; reviewing and adjusting the naming structure of scanned documents to ensure regulations for synchronization and successful updating of the maximum volume into VBDLIS. Continue to coordinate updating the national land database with the remaining collected land plots, enriching and cleaning land data through resolving administrative procedures on land, and this is a regular task that needs to be performed under the authority of the unit. The Department of Agriculture and Environment continues to direct the Land Registration Office to actively synchronize data to the national land database; carry out the enrichment and cleaning of land data according to administrative procedures.

It can be affirmed that the campaign to "enrich and clean" land data is of great significance, resolving the backlog left by history, creating a solid stepping stone for the development of digital administration. When land data is standardized, it will be the basis for integrating property information into people's electronic identification accounts, serving modern state management. At the same time, clean data also paves the way for streamlining administrative processes and making transactions transparent.

The success of the campaign has affirmed the efforts and determination of the government and functional sectors, especially the consensus among the people - the "key" to help Bac Ninh complete the digitalization goal, create a unified digital data platform, affirm the province's pioneering position in the national digital transformation process associated with the implementation of Resolution 57-NQ/TW of the Politburo , building a modern, transparent and serving administration.

Article and photos: Duong Hoan - Hoai Thu

Source: https://baobacninhtv.vn/chien-dich-lam-giau-lam-sach-co-so-du-lieu-dat-dai-nen-tang-cho-quan-ly-hien-dai-minh-bach-postid432543.bbg