Transporting and storing exam papers and test papers: Absolutely safe guaranteed

Safe, confidential

Considered a locality with many advantages in transporting exam papers and exam papers, the 2025 High School Graduation Examination Council of Da Nang City has developed a plan and time to transport and hand over exam papers to exam locations to ensure they are close to reality, safe and secure.

The exam papers are transported by a 1.2-ton closed-box truck of the Da Nang Post Office. During the transportation, the exam papers are kept in a locked, sealed metal box. The participants in each transportation route include a police officer of the City Police on duty as supervisor, along with an officer who is a member of the Exam Paper Transportation and Delivery Board. The delivery of exam papers between the Exam Paper Printing Board and the Exam Paper Transportation and Delivery Board; between the Exam Paper Transportation and Delivery Board and the Head of the Examination Site has a delivery record and is supervised by an inspector.

To ensure absolute safety for the 2025 High School Graduation Exam, Thanh Hoa province has implemented a strict process of transporting and protecting exam papers. The new and outstanding point this year is that the Thanh Hoa Provincial People's Committee established a separate Exam Paper Transport Board chaired by the Department of Education and Training. Unlike previous years when the heads of the exam sites directly received the papers from the department, the new process is professionalized and security is increased to the maximum level.

In particular, at Muong Lat High School - one of the most remote and dangerous testing sites in Thanh Hoa, 250km from the test printing site, the transportation of test papers is carried out with the highest sense of responsibility. Test papers - top secret national documents, are strictly protected at all stages.

Mr. Le Van Minh - Head of the examination site at Muong Lat High School, said: "On the morning of June 24, the exam papers were transported smoothly from the Thanh Hoa Department of Education and Training to the Muong Lat examination site. The blue-plated official vehicle transported the papers, with close coordination between the accompanying police force and strict supervision."

The journey of nearly 250km from the city center to the mountainous border district of Muong Lat is no small challenge. The special task force, including specialized teams and security forces, had to spend half a day traveling through winding mountain passes and steep slopes, regardless of harsh weather conditions such as sun or rain. The presence of police escorts along the way is a testament to the importance of the mission.

In Ho Chi Minh City, for the exam sites in Can Gio district, the Department of Education and Training has issued an official dispatch to coordinate with the Department of Construction to ensure that ferries operate continuously 24/7 during the exam period.

Mr. Nguyen Bao Quoc - Deputy Director of the Department of Education and Training of Ho Chi Minh City said that there are 4 special ferries during peak hours to avoid congestion and ensure that candidates arrive at the exam site on time. The forces also prioritize arranging ferries at Binh Khanh and Nha Be ferry terminals to quickly serve the transfer of exam papers and test papers, and prioritize picking up and dropping off teachers and students during the exam days.

To ensure safety in transporting high school graduation exam papers to Phu Quoc Island and other distant exam sites, Kien Giang province has implemented plans to enhance security and ensure absolute safety. The exam papers were transferred to a printing location and then transported by ship to Phu Quoc. After arriving at the port, the exam papers continued to be transported to 3 exam sites in the city, ensuring absolute safety and confidentiality.

Da Nang reviews and inspects the room where exam papers are stored and preserved before the 2025 High School Graduation Exam takes place. Photo: PV

The restless eyes

The exam site at Vo Van Kiet High School (District 8, Ho Chi Minh City) has 25 exam rooms with 576 candidates, coming from high schools: Vo Van Kiet, Ngo Gia Tu, Nguyen Van Linh, no independent candidates.

Sharing about the preservation of exam papers, Mr. Do Dinh Dao - Principal of Nguyen Huu Tho High School (District 4), Head of the exam site of Vo Van Kiet High School shared that the exam papers will be delivered to the exam site according to the schedule of the Department of Education and Training of Ho Chi Minh City and will be preserved in a separate room.

Accordingly, the room for storing exam papers and test papers has installed cameras, in addition to 2 cabinets: 1 cabinet for storing exam papers, 1 cabinet for storing exam papers, no items are left in this room. The room for storing exam papers has security cameras to monitor and record activities in the room 24 hours a day; 2 police officers are on duty, guarding continuously all day. In addition, the work of ensuring safety and preventing fire and explosion is given special attention.

“According to regulations, after bringing the papers to the examination site, the invigilator and the office secretary will take turns signing and sealing the candidates’ test bags. Next, the head of the examination site will check the test bags one by one and put them in the test box, then seal the room and transport them to the test storage room and put them in the cabinet. Only the head of the examination site has the key to this cabinet.

After the Literature and Math exams, the head of the exam site will stay at the back of the exam site, and the Department of Education and Training vehicle will hand over the exam papers to the person receiving the candidates' exam boxes. Similarly, on June 27, the exam papers will also be handed over to the specialized department after the end of the optional exam," said Mr. Dao.

Mr. Nguyen Bao Quoc - Deputy Director of the Department of Education and Training of Ho Chi Minh City said that the Department of Education and Training also noted that surveillance cameras must ensure coverage of all objects containing exam questions and papers in the room and any behavior affecting those objects.

The camera stores all data of the process of preserving exam papers and test papers at the exam site; it operates continuously even during power outages. Every day, the head of the exam site must coordinate with the police force to check the operating status of the camera. In case of using a camera system with a display screen, the screen must be placed in an easily observable position and managed by the police force.

Not only during the transportation, the exam protection work at Muong Lat High School exam site is organized with many layers of security. Mr. Minh informed that the area where exam papers and test papers are stored is a separate, solid room, with police on duty 24/7. "The cabinet containing exam papers and test papers is locked and sealed according to regulations," Mr. Minh emphasized.

Mr. Hoang Van Dung - Permanent Vice Chairman of Muong Lat District People's Committee, Head of the District Examination Steering Committee, said that to ensure the exam takes place comprehensively, Muong Lat District has established a District Examination Steering Committee, clearly assigning responsibilities to each unit related to all aspects: Security and order, traffic safety, fire prevention and fighting, food hygiene and safety, and health care for candidates and exam invigilators.

“After completing the Exam Steering Committee, Muong Lat High School recommended that the district have a detailed backup plan, ready to respond in case of floods and landslides causing isolation. Therefore, the District Exam Steering Committee has made a plan, prepared a backup plan, and is careful in case of unexpected situations during the exam and in the process of protecting and transporting exam papers and papers,” said Mr. Dung.

The strict security process applies not only to the exam papers but also to the candidates' test papers after finishing each subject. The test papers are counted and sealed in the examination board's office under the supervision of the examination board's leaders. The test papers are then protected in a locked cabinet guarded by police until they are transported to the examination board.

The process of transporting the exam papers to the Department of Education and Training is also carried out with the same procedure as when transporting the exam papers. Every handover step is recorded in detail, carefully checked and sealed to ensure integrity and absolute confidentiality.

“High school graduation exams are classified as a State secret of the ‘Top Secret’ level. Therefore, any act of leaking, leaking, losing or other forms of cheating during the protection and transportation process will be strictly handled according to the law, including criminal prosecution,” Mr. Minh affirmed.

With careful preparation, strict procedures and synchronous coordination between forces, the transportation and protection of exam papers at remote exam sites like Muong Lat have been and are being ensured absolute safety, contributing to creating a fair, serious and successful 2025 High School Graduation Exam.

Quang Nam transports exam papers to exam sites of the 2025 High School Graduation Exam. Photo: Hoang Vinh

Have a backup plan

In Quang Nam, with 9 mountainous districts, the farthest testing site is nearly 300 kilometers from the printing facility, so the handover of exam papers and test papers is given special attention. The plan for transporting and handing over exam papers is built and implemented strictly, seriously, in accordance with regulations and absolutely confidentially, with the supervision of the police force.

The exam storage area is tightly sealed, with police on duty 24/7, and the security monitoring system is activated, ensuring absolute safety. On the morning of June 25, the Copying Council handed over the exam papers from the storage area to the exam sites. In addition to representatives of the exam sites, the exam papers were also escorted by police to monitor and ensure absolute security for the exam papers.

In addition, the traffic police and the commune, ward and town police have developed plans to divert and regulate traffic on key routes, especially the area around the exam school gate, to avoid congestion and ensure safe and convenient movement for candidates and exam invigilators. Mobile patrol teams and the 113 Police force are always ready to support and promptly handle any unexpected situations that may arise.

“The Department of Education and Training of Da Nang City has proactively coordinated with the City Police to ensure security, order, traffic safety, fire prevention and fighting at the exam printing and copying locations, exam locations and exam grading locations; safely transport and preserve exam papers and exam papers; arrange forces to participate in ensuring security and safety for the exam; prepare backup plans to handle any unusual situations that may occur.” - Director of the Department of Education and Training of Da Nang Le Thi Bich Thuan

Source: https://giaoducthoidai.vn/van-chuyen-bao-quan-de-thi-bai-thi-bao-dam-an-toan-tuyet-doi-post737509.html