Bac Ninh: Deploying the issuance of copies from original books and certifying copies from originals

In order to organize the timely and effective implementation of Decree No. 280/2025/ND-CP, the Chairman of the Provincial People's Committee requested the departments, branches, sectors and central agencies in the area to thoroughly disseminate the contents of Decree No. 280/2025/ND-CP to organizations, units and individuals under their management authority in appropriate forms, focusing on new regulations related to the responsibilities of agencies and organizations in receiving copies, papers and documents issued in electronic form and procedures for issuing copies from the original book.

The person performing the certification is a notary public of the Notary Office.

Review specialized legal regulations, promptly propose amendments and supplements to legal regulations in the field of management to limit the abuse of requirements for submitting certified copies of documents and papers when performing administrative procedures, ensuring compliance with the principles of administrative procedure reform and creating convenience for people and businesses.

Strictly implement regulations on the responsibilities of agencies and organizations in receiving copies, papers and documents issued in electronic form; take responsibility if there is abuse of the requirement for certified copies of papers and documents when receiving and handling administrative procedures within the scope and field of management.

People's Committees of communes and wards; notary organizations organize to disseminate and implement the contents of Decree No. 280/2025/ND-CP to organizations, units and individuals under their management authority. Study and seriously and effectively implement the new regulations of Decree No. 280/2025/ND-CP. In particular, the authority and responsibility for certification are transferred from the collective of the People's Committee of the commune to the individual Chairman of the People's Committee at the commune level.

The person performing the certification is the Chairman of the People's Committee of the commune or ward; the person authorized or assigned to perform the certification task according to regulations; the notary of the Notary Office, Notary Office; the diplomatic officer, consular officer of the diplomatic representative agency, consular representative and other agencies authorized to perform consular functions of Vietnam abroad.

In addition, the Chairman of the People's Committee at the commune level is authorized to authorize the head of a specialized agency or other administrative organization under the People's Committee at his/her level. In this case, the head of a specialized agency or other administrative organization may assign his/her deputy to perform the task of authentication according to the provisions of Decree No. 150/2025/ND-CP of the Government ; Authorize civil servants under the People's Committee at the commune level to perform the task of authentication based on the Resolution of the People's Council at the provincial level. At the same time, assign the Vice Chairman of the People's Committee at the commune level to perform the task of authentication.

The Decree also clearly stipulates the obligations and rights of the person performing the authentication. Accordingly, the person performing the authentication does not require the person requesting the authentication to submit or present the original or a copy of the documents and papers that have been integrated on VneID when the person requesting the authentication has presented the corresponding information from VNeID.

In case the person requesting certification requests and the person performing certification can exploit information and documents from the National Population Database or other databases as prescribed by law, the person performing certification is responsible for exploiting information and documents from these databases, and does not require the person requesting certification to present the original, a copy from the original book or a certified copy of the exploited information and documents...

Source: https://baobacninhtv.vn/bac-ninh-trien-khai-cap-ban-sao-tu-so-goc-chung-thuc-ban-sao-tu-ban-chinh-postid432779.bbg