No need to present original or copy of documents integrated on VNeID when authenticating

Photo caption — Officials of Chuyen My commune ( Hanoi ) support the elderly in completing administrative procedures. Illustrative photo: Tuyet Mai/VNA

According to the new regulations in Decree No. 280/2025/ND-CP, certifying a copy from the original means that the competent authority, organization or person as prescribed in this Decree, based on the original, certifies that the copy is true to the original.

Signature certification is the act of an agency, organization or competent person as prescribed in this Decree certifying that the signature in a document or paper is the signature of the person requesting certification.

Transaction authentication is the act of a competent person as prescribed in this Decree certifying the time and place of entering into a civil transaction, civil capacity, voluntary will, signature or fingerprint of the parties participating in the civil transaction.

Expanding the scope of certification

In particular, Decree No. 280/2025/ND-CP amended and supplemented Clause 9 of Article 2 of Decree 23/2015/ND-CP in the direction of expanding the subjects of certification.

Specifically, the person performing the certification is the Chairman of the People's Committee of the commune, ward, or special zone (Commune-level People's Committee); the person authorized or assigned to perform the certification task according to regulations; the notary of the Notary Office, Notary Office (notary practice organization); the diplomatic officer, consular officer of the diplomatic representative agency, consular representative agency, and other agencies authorized to perform consular functions of Vietnam abroad (Representative agency).

Thus, compared with the old regulations, Decree No. 280/2025/ND-CP expands the subjects of certification to include authorized or assigned persons to perform certification tasks according to regulations.

Amendments to regulations on certification authority and responsibility

Decree No. 280/2025/ND-CP also amends and supplements regulations on the authority and responsibility of certification in the direction of clearly defining the responsibilities of each subject performing certification. Specifically:

1. The Chairman of the People's Committee at the commune level has the authority and responsibility to:

a) Certify copies from originals of documents and papers issued or certified by competent agencies and organizations of Vietnam; competent agencies and organizations of foreign countries; competent agencies and organizations of Vietnam in association with competent agencies and organizations of foreign countries;

b) Authentication of signatures in documents and papers;

c) Certify the signature of the translator in documents and papers from foreign languages to Vietnamese, and from Vietnamese to foreign languages;

d) Certification of transactions related to movable assets;

d) Certifying transactions related to land user rights according to the provisions of the law on land;

e) Certify housing transactions according to the provisions of the law on housing;

g) Probate;

h) Certification of documents refusing to receive inheritance;

i) Certify documents on division of inheritance as assets specified in points d, dd and e above.

2. The Chairman of the People's Committee at the commune level directs and organizes the implementation of certification activities in the area.

The authorization and assignment of the performance of certifications specified in Clause 1 and the signing and use of seals when performing certifications shall be carried out in accordance with the provisions of law on the organization of local authorities, the law on the organization of specialized agencies under the People's Committees at the commune level and relevant laws.

3. The representative agency has the authority and responsibility to authenticate the matters specified in points a, b and c, clause 1. The diplomatic officer or consular officer shall sign and certify and affix the seal of the representative agency.

4. Notaries have the authority and responsibility to authenticate the matters specified in points a, b and c, clause 1, sign the authentication and affix the seal of the notary practice organization.

5. Certification does not depend on the place of residence of the person requesting certification in the following cases:

a) Certified copies from originals, certified signatures;

b) Certification of transactions related to movable assets;

c) Certifying wills and documents refusing to receive inheritance;

d) Certifying authorization documents related to the implementation of land and housing users' rights;

d) Certify the amendment, addition, and cancellation of transactions specified in points b, c, and d of this section.

6. The certification of transactions related to land user rights is carried out at the People's Committee of the commune where the land is located, the certification of housing transactions is carried out at the People's Committee of the commune where the house is located, except for the cases specified in Clause 5.

The person requesting authentication must not be required to present originals or copies of documents integrated on VNeID.

Decree No. 280/2025/ND-CP also supplements regulations on the obligations and rights of the person performing the certification.

Decree No. 280/2025/ND-CP further stipulates: the person performing the authentication does not require the person requesting the authentication to submit or present the original or a copy of the documents and papers that have been integrated on VNeID when the person requesting the authentication has presented the corresponding information from VNeID.

In case the person requesting certification requests and the person performing certification can exploit information and documents from the National Population Database or other databases as prescribed by law, the person performing certification is responsible for exploiting information and documents from these databases, and does not require the person requesting certification to present the original, a copy from the original book or a certified copy of the exploited information and documents.

Source: https://baotintuc.vn/chinh-sach-va-cuoc-song/khong-can-xuat-trinh-ban-chinh-ban-sao-cac-giay-to-da-tich-hop-tren-vneid-khi-chung-thuc-20251028192821196.htm